Data Security at BPiON: Our Commitment to Information Protection

At BPiON, we are proud to hold an ISO 27001:2022 Compliance Certificate. This internationally recognized standard for Information Security Management Systems (ISMS) confirms our comprehensive and strategic approach to data protection. Achieving this certification was the outcome of a full and thorough certification path, reflecting our deep commitment and diligence in addressing information security.

• Comprehensive Risk Management: We have implemented systems for identifying, assessing, and managing information security risks. This enables us to proactively minimize potential threats.
• Continuous Improvement: ISO 27001 compliance is not a one-time effort but an ongoing process of monitoring, reviewing, and improving our security measures. Our policies and procedures are regularly updated to address evolving cybersecurity challenges and meet Clients’ expectations.
• Confidentiality, Integrity, and Availability: The certificate confirms that we ensure confidentiality (data access only for authorized personnel), integrity (accuracy and completeness of data), and availability (data accessibility for authorized users when needed) across all processed information.

The scope of our ISO 27001 certification includes: “accounting, HR admin & payroll and related advisory services”, confirming that all services involving Client data processing are covered by strict ISO 27001 security standards. From accounting to HR and payroll administration to advisory support – we operate in full compliance with the highest data security requirements.

The certification and maintenance of ISO 27001 compliance require regular, rigorous audits conducted by independent certification bodies. These audits thoroughly evaluate various aspects of our Information Security Management System to ensure that our operations meet the standard’s requirements and effectively protect your data. Key areas assessed include:

• Security Policies and Procedures: Auditors review the completeness, currency, and effectiveness of our information security management policies and procedures, including those related to personal data.
• Risk Management: Evaluation of our systematic approach to identifying, analyzing, and assessing information-related risks, along with implementation of corrective measures.
• Access Controls: Review of mechanisms governing access to IT systems and data, including user permission management and secure authentication processes.
• Business Continuity: Assessment of contingency plans and recovery procedures that ensure uninterrupted service delivery following incidents.
• Security Incident Management: Evaluation of our ability to detect, respond to, and analyze information security incidents, along with learning from each event.
• Staff Awareness and Training: Verification that employees are properly trained in information security and fully understand their responsibilities.
• Regulatory Compliance: Examination of our compliance with applicable legal requirements, particularly those concerning personal data protection.
• Internal Audits and Management Reviews: Assessment of the effectiveness of internal monitoring and continuous improvement mechanisms within the ISMS.

These detailed audits ensure that our security system is continuously reviewed and enhanced, providing Clients with assurance and peace of mind.

In addition to meeting international security standards, BPiON Poland strictly adheres to the provisions of the General Data Protection Regulation (GDPR). We recognize the sensitivity of our Clients’ personal data and the importance of implementing tailored protection measures.

To ensure full GDPR compliance and continuous improvement, we undertake several key activities, including:

• Ongoing Training: Our team receives regular training in personal data protection. This ensures that every BPiON Poland employee has up-to-date knowledge of data processing rules, data subject rights, and procedures for responding to data breaches. Awareness and responsibility are core values of our corporate culture.
• Audits and Verifications: An independent data protection expert regularly audits our systems and processes for GDPR compliance. These audits allow us to identify and address potential gaps and continuously improve our data protection practices.
• Expert Advice and Support: We work with certified Data Protection Officers (DPOs) who provide continuous oversight and ensure that all our operations align with GDPR requirements and our Clients’ expectations. Their expertise helps us navigate regulatory changes and implement best practices.
• Awareness Initiatives: We actively promote awareness not only among our staff but also among our Clients regarding their rights and responsibilities in the area of personal data protection.

At BPiON, data security is not only a legal obligation but also a matter of trust. We understand that our Clients entrust us with their most valuable information. Through our ISO 27001 certification and ongoing collaboration with top data protection professionals, we guarantee that this information is handled with the highest level of care and security.

We are confident that our commitment to data protection contributes to building long-term relationships based on mutual respect and confidence. With BPiON Clients can focus on growing their business, knowing that data security and compliance are in the best possible hands.